Before attempting any data conversion, there are several things to consider. For example, you must ensure you have all your users’ permissions. You also need to create a backup of your source software.
Verify Inventory Balances
If you are converting your data to QuickBooks Online, you should verify your inventory balances before doing so. QuickBooks Online will automatically assume your items have the exact average cost as the items on hand. But if your items have a negative value, it will invalidate the FIFO costing method.
You can easily verify your inventory balances using the Inventory Valuation Detail report. This report will draw information from the accounts. When you open this report, you can view the amount, split detail, and all dates.
Then, you can compare the report with another one. You can compare two reports by date, non-zero and display row. Also, you can edit the No Item rows by associating an item to the transaction.
You can use the Conversion Tool in the Company Menu in QuickBooks Pro to convert your company data to QuickBooks Online. However, the terms and conditions of your subscription determine which features you can access.
Once you have converted your data to Quickbooks enterprise suite, you can review the audit log to check for any errors. A repair service will fix any discrepancies.
Before converting your data, you should read the conversion note and ensure that you have the proper software and two complete backups.
Create a Backup of Source Software
Before you do a QuickBooks data conversion, you should create a backup of your source software. Something might go wrong with your data. A simple solution is to restore your most recent backup. This process is simple and should be done every month.
You can save your data in a local folder or an offsite data center. The destination for your backup is up to you. However, it is a good idea to ensure the location is suitable.
Creating a backup of your source software can be as simple as plugging a portable storage device into your old computer. Alternatively, you can use a hosting service like Box. For your safety, you should also consider a password-protected backup copy.
Another way to back up your source software is to create a portable company file. You can send this smaller version of your company file via email. It’s also much easier to use.
Depending on how you choose to back up your source software, you should ensure you are up to date with all the available updates. To do this, check the Updates menu in the main navigation bar.
You can also tell QuickBooks to perform a manual backup or to schedule a backup at a specified time. Depending on your changes, the backup process should take about 30 minutes to two hours.
Secure the Most Recent Data
When you need to convert your accounting data to the new QuickBooks desktop or online, you want to be sure you do it right. There are many reasons you may need to perform this type of conversion. Here’s a list of the top 5 things you should do before leaping.
For starters, make sure you have a backup of your company file. You can get this by clicking on File, Backup Company, and selecting Create Local Backup. Then, follow the prompts to create a certificate for the file.
Next, you’ll need to choose a location for the file. Ideally, you’ll have a local backup and an offsite backup. In addition to protecting your data, having an offsite backup can be convenient.
Lastly, you’ll want to have a good disaster recovery plan. A comprehensive backup plan will ensure that your hard work doesn’t go to waste. You’ll still need to back up your company file if you’re using hosted QuickBooks.
Fortunately, the QB conversion tool makes importing data from one platform to the other easy. Whether switching to the cloud or a desktop version, the QB conversion tool can help.
The QB conversion tool can also help you recover lost data. It can import transactions, balances, account lists, contacts, and more.
The User Has Access to a Company File.
If you’re planning to convert your QuickBooks Company file to the new version of QuickBooks, you’ll need to ensure every user has access to the file. This is especially important if you have multiple employees. By defining different access levels for each user, you can ensure everyone has access to the information they need.
Make sure you have QuickBooks on the computer where the original file is stored. Also, check the hosting status of the server on which your file is hosted. Your server may be running the latest version of QuickBooks, but your company file may have been upgraded to a later version.
If you’re planning to upgrade your company file, it’s a good idea to back up your company data and run the QuickBooks Migration Tool. During the conversion process, the migration tool will import your QBXML file and convert the data from your old file to the new one. However, if you need to make changes to the file during the conversion, you can do so manually.
The steps to convert your file are very simple. First, you’ll need to log into your Intuit account to access QuickBooks. Once you’ve done that, you’ll be asked if you want to convert your company file.